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Warning Text %XTableStyleMedium9PivotStyleLight16` \form instructions  ;Text1<Text1<Text2<Text2<Text3<Text3<Text4<Text4<Text5<Text5<Text6:Text6<Text7: Text7<Text8: Text8<4bZ 3 A@@   >=<COST TRANSFER REQUEST  (For Transfers to an LBFDN  G Fund)'Office of Research & Sponsored ProgramsPer the Cost Transfer Policy, this form should be used when you are requesting to transfer expenses to a Sponsored Project (also known as an LBFDN "G" Fund). df RequestorDate (requested)TitlePhone#!Detail of costs to be transferredFrom Fund/ProjectTo Fund/ProjectDoc DateDoc ID DescriptionAmountFJustification: Transfers requested within 90 days of occurrence require that questions 1 and 2 are answered; Transfers requested more than 90 days after occurence require that all 4 questions be answered. Please attach additional pages if necessary. See the attached instructions for guidance in completing these sections.c(1) Why was this expense orginially charged to the project from which it is now being transferred?W(2) Why should this charge be transferred to the proposed receiving sponsored project?(3) If the request for the cost(s) to be transferred is more than 90 days after the post date for the cost(s), explain why the correction was not made timely per Federal guidelines and campus policy.n(4) If the request for the cost(s) to be transferred is more than 90 days after the post date for the cost(s), explain what steps will be taken to assure that all cost transfers will be requested within the 90 day time period.oCertification: I certify that the above-mentioned costs are appropriate expenditure for the sponsored grant or contract charged and that the expenditure complies with the terms and restrictions governing that sponsored grant or contract.NProject Director for  To Project or Authorized Designee (Name and Signature) Date Approval:"Sr. Director of Sponsored ProgramsFor ORSP Use Only:bGrant and Contract Administrator reviewed: ____________________________________ (initial and date)"COST TRANSFER REQUEST INSTRUCTIONS5CALIFORNIA STATE UNIVERSITY, LONG BEACH RESEARCH ORSP< From Fund #  The fund where the charge is currently posted. ? To Fund #  The Fund # ("G") where the charge should be posted. 7 Requestor  The name of the person completing the form. 0 Date requested  The date the form is completed. L From Expense Account #  The Account (6 digits) code of the original charge. U To Expense Account #  The Account (6 digits) code where the charge should be posted. N Post date  The posted date of the original expenditure on the General Ledger. #+ 4 Reference Number  The primary reference number on the original transaction, which can be found in the transaction record, typically the Document Line Description (Doc Ln Descr). If you don t provide the reference number, attach a copy of the detail report with the expense(s) to be transferred highlighted. 7? } Description  The name of the vendor, employee name and campus ID #, or other description showing in the transaction record. Amount  The total direct amount to be transferred. Associated F&A costs will be automatically transferred. If only a portion of an expense item is being transferred, explain why in the justification section.  Justification  "(1) Per OMB Circular A-21 guidelines, expenses  & may not be shifted to other sponsored agreements in order to meet deficiencies caused by overruns or other fund considerations, to avoid restrictions imposed by or by terms of the sponsored agreement, or for other reasons of convenience. 9The following are acceptable reasons for a cost transfer:L % To move expenses to a new account created after the budget start date.E % To move appropriate and approved pre-award costs to an account.f % The administrator misunderstood the Project Director s instructions on how to allocate the cost.j % The Project Director has multiple funding sources for the same project and he/she provided the wrong# account number to charge.` % To move a cost overrun to a non-sponsored account (e.g. to a Foundation "M" program fund).h % To move costs between NIH or NSF projects which have been designated as  closely related projects ' by approving Grants Officer. =The following are not acceptable reasons for a cost transfer:; % To transfer costs to cover a deficit on another award8 % To transfer costs to spend the balance of an award(2) If an expense is being moved to a G-fund/project, it is necessary to explain how that cost benefits the project. If the cost is typically considered an indirect cost (See Administraive Costs Charging Policy (LINK), please also justify why it can be charged directly to account. A(3) Per Policy, it is required that cost transfers be requested within 90 days of the original charge. Only in cases of exceptional circumstances will cost transfers be permitted more than 90 days after the original charge. Additional explanation is required here to document the reason for the lateness of the request.(4) Per policy, if the cost transfer request is made more than 90 days after the original posting date of the expense, describe what steps will be taken to assure that transfer requests are made timely in the future.9Please see the Cost Transfer Policy for further guidance.i Certification  This should be the signature of the Project Director (PD) assigned to the project the expense is being transferred to. The PD should review the request for completeness and accuracy. The PD's responsibility is to ensure that the University is in compliance with these regulations. The PD is respon<sible for ensuring that cost transfers are:  a% Made within 90 days after the month in which the cost was originally recorded on the FinancialQ Accounting System but no later than 60 days after the project terminates, and]% Supported by a written explanation that describes in detail why the transfer is necessary.l Approval  The Sr. Director of Sponsored Programs will review the request for completeness and allowability. B8 :<@]Cm L QVccB T8  ~  dMbP?_*+%&RRev. 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